Responsibilities

• Responsible for all front of house operations.

• Work closely with Marketing Director to design, produce and order front of house materials required for event day, including program brochure, name tags, swag etc. 

• Responsible for coordinating and managing the set-up of signage and required tables the day before the event.

• Responsible for managing post-event happy hour/coffee social, including liaison with food & beverage vendors, signage, set-up and tear down.

• Responsible for managing registration process on event day.

• Coordinate with food and beverage vendors pre-event and on event day to finalize menus and the timing of meals. 

• Ensure caterer follows building administrator regulations with regards to exit & entry. Supervise vendors during set-up and tear down of buffet. 

• Ensure buffet includes all items required, such as allergy signage, cutlery/plates, food & beverages.

• Ensure sufficient tables have been ordered in advance and set up outside the auditorium for registration, catering, meals, and partner/sponsors. Some sponsors/partners will be setting up a small booth outside the auditorium to showcase their organization and will require a table for their booth.

• Ensure all TEDx and partner/sponsor signage adheres to the most up-to-date COVID-19 restrictions (e.g. facial covering, social distancing as required) as well as building administrator regulations (e.g. fire escape paths kept clear).

• Train & manage front of house volunteers assisting with registration, ushers, partner booths, or food & beverage as needed.

• Facilitate live Q&A sessions with speakers if event is online

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Position Requirements

• Candidates with experience related to large-scale event planning (with 100+ attendees) will be highly considered.

• Friendly, approachable, and collaborative personality.

• Demonstrated maturity and positive attitude.

• Strong organizational skills and desire to put on a successful event.

• Strong attention to detail and ability to work under pressure.

• Strong verbal and written communication skills.