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Friday December 13, 2019

David Braley Health Sciences Centre

Main Auditorium, 2nd Floor

100 Main St W, Hamilton, ON

L8P 1H6, Canada

© 2019 TEDxMcMasterU

Front of House Director

Apply by October 6, 2019 to be considered.

Responsibilities
-    Responsible for all front of house operations.
-    Work closely with Marketing Director to design, produce and order front of house materials required for event day, including program brochure, signage, name tags, swag etc. 
-    Responsible for coordinating and managing the set-up of signage and required tables the day before the event on Thursday Dec 12th, 2019.
-    Responsible for managing post-event happy hour / coffee social, including liaison with food & beverage vendors, signage, set-up and tear down.
-    Responsible for managing registration process on event day.
-    Coordinate with food and beverage vendors pre-event and on event day to finalize menus and the timing of meals. 
-    Ensure caterer follows building administrator regulations with regards to exit & entry. Supervise vendors during set-up and tear down of buffet. 
-    Ensure buffet includes all items required, such as allergy signage, cutlery/plates, food & beverages.
-    Ensure sufficient tables have been ordered in advance and set up outside the auditorium for registration, catering, meals, and partner/sponsors. Some sponsors/partners will be setting up a small booth outside the auditorium to showcase their organization and will require a table for their booth.
-    Ensure all TEDx and partner/sponsor signage adheres to building administrator regulations, e.g., cannot be stuck to walls.
-    Train & manage front of house volunteers assisting with registration, ushers, partner booths, or food & beverage as needed.

Position Requirements
-    Candidates with experience related to event planning will be highly considered.
-    Demonstrated maturity and positive attitude.
-    Strong organizational skills and desire to put on a successful event.
-    Strong verbal and written communication skills.
-    Friendly, approachable, and collaborative personality.