Front of House Director

Apply by August 8th 11:59 pm EST to be considered.

Responsibilities

  • Responsible for all front of house operations.

  • Work closely with Marketing Director to design, produce and order front of house materials required for event day, including program brochure, name tags, swag etc. 

  • Responsible for coordinating and managing the set-up of signage and required tables the day before the event.

  • Responsible for managing post-event happy hour/coffee social, including liaison with food & beverage vendors, signage, set-up and tear down.

  • Responsible for managing registration process on event day.

  • Coordinate with food and beverage vendors pre-event and on event day to finalize menus and the timing of meals. 

  • Ensure caterer follows building administrator regulations with regards to exit & entry. Supervise vendors during set-up and tear down of buffet. 

  • Ensure buffet includes all items required, such as allergy signage, cutlery/plates, food & beverages.

  • Ensure sufficient tables have been ordered in advance and set up outside the auditorium for registration, catering, meals, and partner/sponsors. Some sponsors/partners will be setting up a small booth outside the auditorium to showcase their organization and will require a table for their booth.

  • Ensure all TEDx and partner/sponsor signage adheres to the most up-to-date COVID-19 restrictions (e.g. facial covering, social distancing as required) as well as building administrator regulations (e.g. fire escape paths kept clear).

  • Train & manage front of house volunteers assisting with registration, ushers, partner booths, or food & beverage as needed.

  • Facilitate live Q&A sessions with speakers if event is online

Position Requirements

  • Candidates with experience related to large-scale event planning (with 100+ attendees) will be highly considered.

  • Friendly, approachable, and collaborative personality.

  • Demonstrated maturity and positive attitude.

  • Strong organizational skills and desire to put on a successful event.

  • Strong attention to detail and ability to work under pressure.

  • Strong verbal and written communication skills.