Responsibilities

• Responsible for all back of house and production side logistics and operations.

• Includes pre-event and day-of-event management, direction and liaison with vendors providing services for lighting, stage design, microphones, speakers, projectors, screens, photographer(s), videographer(s), and any other production-related individuals as needed.

• Responsible for coordinating and managing the set-up, equipment testing and dry run of presentations / performances the day before the event on Saturday, March 5th, 2022.

• Train & manage back of house volunteers assisting with technical needs and/or talent management on event day as required.

• Oversee and work with volunteers during set-up and tear down of equipment.

• Train talent on how to use microphones and presentation technology.

• Coordinate with all talent that will be presenting or performing on event day and ensuring that all technological requirements are tested in advance and fulfilled. 

• Responsible for ensuring all PowerPoint / Keynote decks, audio and/or video files are received on a timely basis and collated for a smooth production on event day.

• Collaborate and assist videographer with any items they may require post-production and editing of TED Talks.

• Ensure photographers and videographers submit final work on a timely basis so materials can be submitted to the TED organization after the event is over. All talks will be posted by TED to https://www.youtube.com/user/TEDxTalks. All photos will need to be published to Flickr under a creative commons license.

 

Online Specific Responsibilities

• Set-up and monitor the virtual conference platform (i.e. Hopin) on event day, addressing any technical difficulties experienced by attendees while logging on

• Test the live streaming software prior to event day

• Prepare a video tutorial for attendees, speakers, performers, and sponsors for how to navigate the virtual conference platform ahead of event day

 

Position Requirements 

• Candidates with technical experience related to event production and/or virtual conferencing software (i.e. Hopin) will be highly considered.

• Strong proficiency in video conferencing software (Zoom, Microsoft Teams, etc.) Mac / PC, Keynote, PowerPoint and able to troubleshoot technical issues to ensure smooth delivery.

• Talent management experience is a plus.

• Demonstrated maturity and positive attitude.

• Strong organizational skills and desire to put on a successful event.

• Strong verbal and written communication skills.

• Friendly, approachable, and collaborative personality. is an asset.